Fields responsible for: Accounting, Human Resource, Administration

Note: Candidates who are excellent in all fields can be promoted later to the post Administration Manager.

Responsibilities:

1. Accounting:
- Supervise day-to-day accounting operations and ensure timely and accurate processing of financial transactions
- Supervise the accounting staff to ensure accurate and timely tax compliance in collaboration with tax professionals
- Supervise the budget compilation and BUD-ACT control
- Address audit findings and implement corrective actions
- Stay updated on accounting standards, regulations, and compliance requirements

2. Human Resource (HR):
Manage and perform all general HR related functions for the local hired employees including but not limit to:
- Perform required procedures including recruiting, screening, interviewing, hiring candidates for open position
- Perform required procedures for the termination of a labour contract
- Oversee and manage the labour contracts and appendices for all local hired employees
- Manage and lead the Admin team to ensure the onboarding and offboarding procedures in compliance with the HQ and local laws and regulations
- Compilation of labour hour, overtime, monthly salary calculation and payroll
- Coordinate with the outsourcing company to perform the tasks related to social insurance, health insurance, unemployment insurance, trade union, personal income tax on a monthly basis
- Perform the annual assessment for subordinates in accordance with the company's policies
- Support and propose the annual salary increment, bonus round, promotion, demotion in accordance with the company’s policy and direction
- Act as the bridge between the local office and regional HQ and HQ to ensure staff welfares and training arrangements are abreast
- Maintain employee personnel files and monitor the HR filing system
- Ensure compliance with all employment practices, policies, and legislation
- Provide information and assistance to staff, supervisors, and management on human resource and work-related issues
- Other tasks as directed by the General Manager

3. Administration:
Manage and Lead Admin team to perform activity such as but not limited to :
- Supervise the admin team to ensure the office facility and assets are well maintained and in good order
- Supervise the admin team to ensure sufficiency of routine and non-routine office purchase such as pantry and stationery stock, other new office facilities, give-away storage
- Supervise the admin team to maintain all office legal and permit document, dealing and liaise with related external party
- Supervise the admin team to maintain all expat stuff such as work permit, car and driver, housing, school fee, other expat facility (if required)
- Supervise the admin team to ensure a smooth arrangement for business trips and related issues
- Work closely and maintain good relationships with the related authorities (CAAV, Immigration, Department of Labour, etc) and business partners (especially airport related partners)
- Propose and manage the annual working schedule and office working hours in compliance with the HQ's policies and local regulations
- Oversee and control fund for office special events such as year end party, team building, holiday celebration and anniversaries
- In charge of risk management